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GrayGrids Team

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Updated on: 9/3/2023

21+ Best Remote Work Tools for Productivity and Collaboration

With the advent of internet technology, it has become effortless for people to work remotely from anywhere and everywhere. The demand for effective remote work tools has surged, making it crucial for teams to access versatile solutions for productivity and collaboration.

Now, regardless of your location, teams can engage in seamless collaboration facilitated by an extensive collection of innovative tools. From the vast expanse of Alaska to the remote reaches of Timbuktu, these tools empower teams to work harmoniously on projects, ensuring real-time updates and streamlined communication.

The physical separation that once posed challenges during COVID-19 to collaboration has been reduced by the latest and most advanced remote work tools. These tools bridge geographical gaps and facilitate efficient brainstorming sessions, eliminating the friction and confusion often accompanying distributed teams.

This means that although remote teams are physically isolated, isolating their collaboration by mentally impeding them is not necessary anymore. With the collective efforts of several online tools and apps, you can now easily brainstorm assignments without the unnecessary friction and confusion that often result from teams working in different locations.

Best Free Remote Work Tools – 2024

Best Remote Work Tools

We’ve curated a list of 21+ best tools out there for remote work. Boost your productivity, stay connected, and make remote work smooth. Whether you’re part of a global team or flying solo, it doesn’t matter; these tools are here to make your work life easier.

Here are the 21+ free apps and tools that can increase the productivity of remote teams:


Notion.so is your all-in-one tool for effortless collaboration. It makes collaboration easy and brings notes, projects, and teamwork together in one workspace. Customize it to fit your team’s style for an organized and cohesive work environment.


Figma is the digital playground for remote design teams. It enables real-time collaboration and prototyping. It is ideal for designers working across different locations and facilitates seamless collaboration on designs and prototypes. Elevate your design workflow with this powerful and intuitive tool.

Microsoft Teams

Microsoft Teams is your virtual headquarters, integrating chat, video calls, file storage, and apps under one roof. Chat, meet, and collaborate seamlessly in one place, providing a comprehensive solution for productive remote teamwork. It’s the go-to platform for streamlined communication and collaboration.


Loom is a video messaging platform that allows remote teams to share updates and feedback. Communicate clearly with recorded video messages, enhancing collaboration with efficient asynchronous communication. It’s the best remote work tools for keeping the remote team connected and informed.


Miro transforms virtual brainstorming and planning into a visually collaborative experience like an online whiteboard. Collaborate visually in real-time, no matter where your team is located, and keep the innovative spark alive in your remote team. It’s the best remote work tool for engaging collaboration.


Monday.com is your dependable work operating system, simplifying project management and keeping remote teams in sync. Tailor boards to match your team’s workflow and use automation features for efficient collaboration. It turns project management into a breeze for remote teams.


HubSpot’s CRM platform acts like a virtual handshake, streamlining marketing, sales, and customer service activities. Unify customer-centric tasks for efficient remote collaboration and elevate customer experiences with a centralized platform. It’s the key to cohesive and customer-focused remote teamwork.


Airtable is the cloud’s solution to organized chaos, simplifying spreadsheet and database collaboration. Perfect for project tracking, content planning, and data organization, it streamlines collaborative efforts with an adaptable data hub. Bring order to your remote team’s collaborative data processes.


Calendly is your scheduling aid, simplifying the art of setting up meetings and appointments. Sync with calendars to avoid scheduling conflicts and save time coordinating meetings for your remote team. It’s an essential tool for efficient and conflict-free scheduling.

Time Doctor

Time Doctor is the productivity whisperer, tracking work hours and tasks to optimize remote team efficiency. Effortlessly keep tabs on work hours and analyze tasks to enhance overall productivity. It’s the go-to tool for maintaining focus and productivity in remote work.


Zapier automates the dull stuff, connecting your favorite apps for seamless remote workflows. Streamline processes for a more efficient remote team, connecting and automating tasks without the hassle. It’s the ultimate tool for simplifying and automating complex workflows in a remote setting.

Notable PDF

Notable PDF turns collaborative PDF annotation into a virtual team sport. Simplify collaboration on essential documents and enhance teamwork with streamlined PDF feedback. It’s the go-to tool for efficient and collaborative document management in remote teams.


Grammarly is your AI-based writing tool, ensuring clear and polished communication for your remote team. Improve written content for better collaboration and enhance professionalism in remote team communication. It’s a tool that provides practical and error-free written communication in a remote work environment.


Todoist is the taskmaster, keeping your to-dos organized and shareable with remote teams. Prioritize tasks easily, making it ideal for remote groups juggling multiple projects. It’s the go-to tool for efficient and collaborative task management in remote work.


Flock is the hub for team collaboration and communication, integrating messaging and project management. Real-time collaboration in a centralized hub enhances communication among remote teams effortlessly. The tool brings the remote squad together in a unified and communicative space.


Jira is the project superhero for software teams, efficiently planning, tracking, and releasing projects. Tailored for collaborative work among remote software teams, it’s ideal for streamlined software project management. It’s the go-to tool for software teams working collaboratively across different locations.


Slack can also be called a virtual workplace where all members can get together to work. The workplace is supplemented with channels that can be used to carry on inter-office conversations among members. The added advantage of Slack is that it provides two platforms within its channels – a public channel for general office and project conversations and a private channel for one-to-one, more discreet conversations. The app is also great for those who need regular notifications for items that need immediate attention, and I am one of those!


Coda is a collaborative document magician that combines documents and spreadsheets into an interactive workspace. Empower remote teams with interactive document creation and tailor documents for project-specific needs. It’s the tool that enhances collaborative document creation for remote teams.


Krisp is the noise-canceling wizard, ensuring transparent virtual meetings by filtering out distracting background noise. Enhance professionalism with noise-free virtual communication, providing distraction-free remote team meetings. It’s an essential tool for transparent and distraction-free virtual communication.


MindMeister is the online brainstorming buddy that turns ideas into visual maps in real-time. Visualize thoughts and concepts for collaborative brainstorming, facilitating creative collaboration among remote teams. It’s the tool that enhances cooperation and creative brainstorming for remote teams.


ClickUp is an all-in-one tool for project management, integrating various work functions for remote teams. Streamline projects with a versatile project management tool, centralizing project management for remote team efficiency. It’s the go-to tool for comprehensive and streamlined project management for remote teams.


Asana is your remote project management ally, simplifying tracking and updates in one virtual space. Real-time updates with the handy Inbox feature simplify remote project management for your team. The tool makes remote project management a breeze for collaborative teams across different locations.


It’s the first choice for most offices having remote working teams when there is a need for cloud storage, along with the ease of collaborating on changes, presentations, or even project designs. The best part is that it is safe to sync and has storage for workers on all devices, granting one the freedom to be on a beach and carry their personal file bag.


This is a top app for project management or organizing activities. The app is as simple as jotting down vertical lists in your notebook and having the one-click option to drop or drag items from one list to another. For visual seekers like me who need a bulleted list for every activity planned under a task, Trello works excellently.

G Suite

 We’ve all worked with “Google Apps for Work.” G Suite is an upgraded version of the same. It is a cloud storage and computing space developed by Google and comprises other apps like Gmail, Hangouts, Calendar, Google+, and Drive. It comes with an Admin Panel and also an interactive whiteboard Jamboard. The added advantage to G Suite users when working remotely is its feature of providing customized email addresses. What’s more reliable and user-friendly than a Google data center when saving information and data?


When it comes to Social Media networking for those with time always running short, Buffer is the answer. Buffer provides the users with a default set of time slots, which can also be customized, on which your posts will be dropped when added to Buffer. All you need is a one-time work, and Buffer will automatically send posts throughout the day or the week as per your requirements. And yes, it caters to all the essential social networking sites like Facebook, Twitter, LinkedIn, and Pinterest.


What new can be said about Skype that this generation already does not know? Skype has been there for a long time, supporting our world of telecommunication, video chats, voice calls, etc. It is ideal for voice chats, online tutorials, training sessions, and conference calls. It allows screen sharing between 25 people, and that’s great for a lot of small and remote setups.


 Want to save your screenshots on the cloud? Monosnap is the tool for you! You can take screenshots and upload them. You also have great features like whole screen grabs, or sectional screen grabs for magnified viewing. The app also has basic editing and cropping tools and the wonderful “Drag me” feature wherein you can drag the images to other programs.


 Zoom is the one platform solution for hosting online meetings, video conferences, scheduling webinars, etc. It is easy to download and use and allows up to 100 participants per meeting. Now, isn’t that sweet?

Final Word

Remote collaboration is quite a challenging task! More often than not, it can lead to confusion, misunderstandings, and miscommunications. This calls for intelligent and user-friendly tools to bridge the distance and work together to achieve favorable results. These 20+ free apps and tools will be a big and productive step up for any remote team!

Try them now!

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